Chair principles

These Chair Principles aim to guide both volunteers and staff and to ensure both are aware of what is expected of them.

Members who volunteer to take on the position of Chair of a Network have an extremely important and responsible role. IOSH has policies and procedures to assist those volunteering to take on this responsibility, and additional help and guidance is offered by the staff at head office. These Chair Principles are not legally binding, but do provide a framework to assist Chairs in their role whilst also helping to protect IOSH’s reputation and brand, and you.

The following points aim to set out guidance and some of the key areas of responsibility for a Chair, who will:

  • be accountable for their Network and be the key point of contact with head office, other Networks and external organisations, engaging and working effectively with their Relationship Manager as their main liaison with head office.
  • comply with Network regulations (Regulations 15 and 16), governance guidance, IOSH policies and the IOSH Code of Conduct, and ensure all members of their committee are familiar with these.
  • be familiar with the IOSH WORK 2022 and ensure all activities and events relate to this strategy and, as such, provide member benefit.
  • keep up to date with any local or IOSH governance issues/changes that may affect the running of their committee.
  • where possible ensure their committee reflects the diversity of their membership; is not too large and/or ineffective; that all committee members are active in their role; and any co-opted members have a purpose and only remain on the committee whilst they have an active role.
  • comply with the length of time committee members can serve and ensure a succession plan is in place, especially for the principal officers.
  • undertake an induction that is supported by Relationship Managers. Chairs are asked to assist with the induction of their new committee members.
  • lead their committee in the production of a relevant programme of meetings and events to meet the IOSH strategy and provide member benefit, ensuring that these are held in suitable locations and are publicised using the relevant and approved channels.
  • support their committee Treasurer and provide relevant information for the submitting of a suitable budget for the activities of their Network. Regularly review the accounts kept by their Treasurer especially those produced at the end of the financial year.
  • support their Secretary in the recording and storing of the outcome of committee and Network meetings to provide a continual record to assist the work of both current and future committees.
  • actively encourage committee members to undertake any requests that fit within their allotted roles; being aware of and approving any activities being planned.
  • be accountable for any districts and sections attached to their Network including their general conduct and financial dealings, sitting on each other’s committees as set out in the regulations and guidance.
  • work with their committee to retain existing Network members and encourage new members, providing networking opportunities and support for their development within the profession.
  • review and authorise committee member expense claims and ensure they fit with the IOSH Expenses Policy prior to payment.
  • in the event of any internal disputes between members of their committee or their Network (not involving the Chair), to endeavour to find a resolution within the powers provided by the IOSH regulations and guidance. Should this not be successful the matter should then be referred to staff at head office.
  • work effectively with the support staff at head office to the benefit of their committee, their Network and IOSH as a whole, where possible keeping to agreed timescales for responses and consultations.
  • help to make the roles of Network volunteers enjoyable, stimulating and fulfilling, with opportunities for CPD and to broaden their skills and experience.

[v2 - September 2017]