2017 Branch Presentations

14 December 2017: Integrated management systems: a risk based approach

Speaker: Richard Jones, Business Delivery Manager, Compensation & Land, Environment Agency, Warrington

Richard explained that it was possible for companies to develop risk based management systems that met the requirements of more than one accredited management systems such as: Occupational Health and Safety (BS OHSAS 18001 and new 45001), Quality Management (ISO 9001), Environmental Management (ISO 14001), Information Security Management (ISO/IEC 27001), IT Service Management (ISO/IEC 20000), Food Safety Management (ISO 22000), Business Continuity Management (ISO 22301) and the new Asset Management System (ISO55001).

Richard then summarised the benefits of integrated management systems such as less duplication of effort and administration once the system was in place. He emphasised that the planning stage was important and that the integration of more than one system could only be achieved in stages.

He said that the key to success throughout the process was to:

  • Build a compliance jig-saw
  • Plan-Do-Check-Act and
  • Communicate: with standard auditors as well as Directors, managers and staff

Please view and download Richard’s presentation.

16 November 2017: Managing mental health in the workplace (including the construction industry)

Speaker: Michael Fellowes, Director, Sunsurfer Arts & Education Consultancy Ltd

Unfortunately Martin Coid was unable to make his scheduled presentation on: Managing mental health in the construction industry due to unexpected work commitments abroad. Michael Fellowes very kindly agreed to take his place with three days’ notice. Michael's presentation focused on ways of coping with mental health problems in the workplace rather than specifically in the construction industry.

A copy of his presentation can be found here: Mental First Aid

Valerie Kennedy has also put together a presentation gathering together useful information about managing mental health in the construction industry: Mental health in construction.

17 October 2017: Managing Risk Day Seminar

21 September 2017: HSE update

Mike Griffiths, HM Inspector, HSE, Carlisle

Mike Griffith’s presentation focused on HSE’s priorities and strategies for 2017/18 and provided members with an overview of the main causes of workplace accidents during 2016/17. He also covered HSE’s approach to the management of workplace of hand, arm vibration (HAVs).

A summary of his presentation can be found here: HSE update

20 July 2017, presentation: Can Safety Committees & Safety Representatives have a positive impact on workplace culture?

Speaker: Chris Jerman, Head of Health and Safety – Retail, Ladbrokes Coral Group.

We had asked Chis to make a presentation considering the question: Can Safety Committees & Safety Representatives have a positive impact on workplace culture? As asked, Chris started from this question, but he used it to show that it is the 'workplace culture' bit that is the key to successful workplace health and safety management.

Chris has the ability to make members re-assess their approach to managing workplace health and safety. This presentation did just that.

He gave members an overview of how attitudes to the management of health and safety and risk assessment had changed over the last forty years.

He then focussed on risk assessment. This led to some interesting discussion about ‘what is safe enough’ on a sliding scale between a ‘blatant disregard’ of safe working practices and the imposition of ‘bonkers’ safety precautions that give health and safety a bad name.

Chris reminded members that thinking of different ways to ask the same question can often result in an improved communication and understanding of workplace risks. He also emphasised the importance of trying to understand personal workplace interactions particularly:

  • Between people – their motivation, pressures, understanding of task etc… and
  • Workplace psychology – culture, behaviour, climate, environment, core values

Chris challenged members to ask themselves what ‘workplace culture’ meant and what their workplace culture was. He then asked them to think about how an individual’s personal core values have evolved and how these might also affect workplace culture.

He suggested that the following approach was worth considering:

  • Stop having safety committees and Start having risk committees.
  • Stop being hazard focussed and Start being risk driven.
  • Stop being reactive and Start being predictive.

Chris also suggested that organisations who want to develop a positive workplace cultures need to:

  • Establish core values that are clearly understood and supported by everyone including senior managers and directors.
  • Establish what is ‘safe enough’ and then explain what makes ‘safe enough’, ‘safe enough’.
  • Challenge those who transgress but consider personal failure last.

A copy of Chris’s presentation can be found here (508 KB)

20 June 2017, work experience pupils training day notes: Queen Elizabeth School, Kirby Lonsdale

James Woolgrove, Carol Stearne and Val Kennedy, members of SCOHSG and South Cumbria & North Lancashire IOSH District, agreed to run a series of seven health and safety training sessions for pupils who were about to be sent out on work experience. A summary of their session content can be found here.

15 June 2017, site visit notes: Nationwide Fire Training

Workplace host: Andy Lee, Director, Nationwide Fire Training

Andy explained that that when started the company his goal was to provide a service which provided companies with a one stop shop for fire protection. His vision was to develop a company with service technicians and training facilitators who care, believe in what they are doing and are self-motivated rather than being motivated by sales targets. This visit included presentations and practical demonstrations of safe ways of containing a range of fire types. A summary of this visit can be found here.

18 May 2017, meeting notes: Interactive workshop: How can we manage workplace use of VDU workstations, laptops, tablets and smart phones?

Workshop leader: James Woolgrove, Director, James Woolgrove Associates

This meeting was planned as an interactive workshop, led by James Woolgrove assisted by Sam Duxbury, Jim Tongue and Gary McAteer. Unfortunately, James’ three co-presenters fell by the wayside, for a variety of reasons, leaving James as the ‘last man standing’. Fortunately, James was up to the challenge!

A summary of the workshop discussion can be found here with additional information about HSE guidance.

20 April 2017, meeting notes: Skills, knowledge, experience and training - how should we assess workplace competence? (181 KB)

Speaker: Kajal Odedra, Development Executive, Policy Department, IOSH, Leicester

Kajal gave members an overview of the IOSH Blue Print workplace competency assessment tool allows individuals and business managers to assess workplace competence from a ‘whole business’ perspective.

A summary of her presentation can be found here.

16 March 2017, event: Trees, grass and caterpillars

This was a joint event with the IOSH Rural Industries Group. View the full event details.

16 February 2017, presentation: Managing workplace transport: site, warehouse and vehicle/pedestrian interface

Speaker: David Mason, Manager, Supply Chain H & S Travis Perkins

Dave gave us an entertaining and thought provoking presentation on workplace transport. He used workplace case studies to illustrate the four main strands of his presentation on managing workplace transport covering:

  • The challenges: use of near miss workplace traffic incidents and revised risk assessments to help understand why things have gone wrong.
  • Workplace behaviour: examining the benefits of observations and coaching.
  • Workplace environment: separating traffic from people, including the use of technological advances.
  • Achievements: ways of recognising and rewarding best health and safety practice in the workplace.

Dave used his workplace experiences of accident investigations to show that poor risk assessment processes and a lack of employee involvement in developing safe systems of work were key causes of potentially serious workplace traffic accidents. He used workplace case studies of fork-lift tack accidents that highlighted the risks posed by generic risk assessments that were not 'fit for purpose' because most workplace traffic environments have different layouts, functions and high risk areas.

He stressed that if a near miss accident identified a need for urgent actions it was important that someone was given responsibility for ensuring that those actions were implemented. He highlighted the importance of an efficient 'action' tracking system that gave site managers and senior directors access to up-to-date information about the progress of urgent actions and allowed them to ensure that urgent actions were completed in a timely manner.

Dave said that he believed that it was imperative that accident and near-miss investigations were seen to be fair and that the investigation process was clearly defined and understood by everyone in the workplace. He explained that Travis Perkins plc used an accident investigation flow chart system, based on the theory of diminishing culpability, where decisions were clearly documented.

Dave's case studies also showed that it was possible to develop a positive workplace culture amongst forklift truck drivers if they knew that managers would listen to their concerns and work with them to devise practical solutions to know problem areas.

He emphasised the importance of relevant training and the need for everyone, from directors and senior managers downwards, to take responsibility for safe working practices in their work areas. He also stressed that it was important that everyone took a pride in their workplace, that it was kept clean and tidy and that road markings and signage were clear and up-to-date.

Dave's final advice was that there is no single action that will solve all workplace transport problems. However, a risk assessment based approach for all traffic/pedestrian interfaces and other problem areas, combined with worker engagement, and a realistic system for managing change will improve transport health and safety. As will a system of practical annual risk assessment reviews with inputs from workers who are 'doing the job'.

Download a copy of Dave's presentation

19 January 2017
, presentation: Management of contractors. Speakers: Phil Sedgwick, Sedgwick Surveying & Safety Sercies and James Woolgrove, Director & Principal Consultant, Woolgrove Associates Ltd, Warton (download the presentation, PDF 4 MB)

Questionnaires: Health and safety questionnaire for sub-contractors (PDF 75 KB) and Health and safety questionnaire for scaffolders (PDF 167 KB).

Two of our committee members, Phil and James, stepped in, with only four hours’ notice, to present Sam Duxbury’s slides on: The management of subcontractors. Fortunately, they both have a wealth of experience in this field.

Topics discussed included: why contactors need managing, selection of competent contractors, documentation required, exchange of information, equipment requirements, monitoring and review.

Sam’s presentation started by considering why contactors needed to be managed followed by a brief overview of relevant health and safety legislation and the consequences of failing to have a robust system for the management of contactors. The presentation included examples of poor contactor management as well as practical ways of ensuring that contractors and subcontractors have reliable health and safety systems in place.

Phil and James used Sam’s presentation to stimulate a worthwhile interactive discussion about the responsibilities of the client and contractors and the need for good communication between the two throughout the project especially during planning stages. They also emphasised the importance of making time for a final review in order to assess whether or not changes needed to be made to their contractors’ management system.

South Cumbria and North Lancashire Contacts