Guidance notes for branch officers and members

Chairman

• Presides over all branch and executive meetings
• Presides over other formal branch functions
• Manages the branch
• Jointly prepares press releases with the secretary

Past Chairman

• Welcomes new members and visitors
• Considers seeking election as Regional Rep to Council
• Co-ordinates the setting-up of new groups
• Supports the promotion of branch events

Vice-chairman

• Expected to progress to Chairman
• Chairs a Forward Planning Sub Working Party
• Responsible for the planning of the following year’s programme of regular branch meetings
• Recruits mentors for new members
• Liaises between the branch and its chosen charity

Secretary

• Acts as a business secretary
• Is assisted by the Assistant Secretary to produce minutes of branch meetings and executive meetings
• Acts as the liaison between the branch and IOSH head office
• Acts as the liaison between other professional groups and the branch
• Acts as the liaison between the branch and the webmaster
• Handles all media contact from the branch but liaises with the Chairman and the IOSH Media team for press releases and statements

Treasurer

• Administers branch funds, budgets and expenditures
• Keeps the branch executive informed of the state of the branch's finances
• Arranges for the branch account to be audited in accordance with IOSH procedures

Assistant Secretary

• Produces minutes of branch meetings
• Produces minutes of executive meetings
• Assists the Branch Secretary

Branch Webmaster

• Maintains the branch's webpages
• Regulates the content of the webpages in line with IOSH rules and procedures
• Gives the executive committee advance information of new content for the webpages

Branch Education and Development Adviser

• Provides information regarding local courses leading to IOSH membership
• Co-ordinates the assessment of applicants for Technician membership

The executive committee

• Supports the tasks of each branch officer
• Supports the activities of subject-specific sections attached to the branch
• Decides the relevance of forming associations with local groups who declare similar interests, especially where expenditure is involved
• Ensures that speakers at branch meetings are properly hosted
• Approves an annual budget in advance of each branch year, ensuring that speakers are appropriately recompensed for their contribution.